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Any director, officer, employee or other representative of Grace who discovers any
matter which is or appears to be in violation of this Policy,
Policy No. 507 or any other Grace policy covered by the above principles
shall report the matter immediately by contacting either of the following persons:
- W. Brian McGowan, Chief Ethics Officer; or
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410-531-4191 |
| e-mail: |
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- Mark A. Shelnitz, General Counsel
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410-531-4212 |
| e-mail: |
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If an individual does not believe contacting those persons is appropriate, then he
or she may report the matter by calling the Grace Ethics and Integrity in Action Hotline that is available toll-free from more than 40 countries. The Ethics Hotline can be reached by dialing an access code that corresponds to the caller's location followed by a toll-free number. The list of access codes and the toll-free telephone number are posted in the Governance section of Grace's corporate website available at www.grace.com.
Calls to the Ethics Hotline (as well as reports to the persons listed above) may
be submitted anonymously. (The Hotline does not have caller-ID).
Alternatively, a person may contact the Audit Committee of the Grace Board directly
with respect to any matter involving accounting, auditing, financial reporting or
internal controls. The Audit Committee may be contacted by writing to Mr. John J.
Murphy, Chair of the Audit Committee of W. R. Grace & Co., Two Turtle Creek Village,
3838 Oak Lawn Avenue, Suite 224, Dallas, TX 75219 or by calling 214-526-3975.
All reports and calls to the persons listed above or to the Ethics Hotline will be
treated confidentially. Information presented in such reports and calls shall be
shared with other individuals only to the extent necessary (1) to conduct a full
and fair investigation of any matter reported, and (2) for Grace to take any
corrective action as a result of any such report or call. Specifically, the distribution
of that information shall be limited to protect the privacy of any individual's
personal information, to the extent that such limitation is consistent with fully
and fairly investigating any allegations made in such reports or calls and meeting
any disclosure obligations that Grace may have to regulatory or judicial authorities.
All reports will be fully and fairly investigated and the results of the investigation
will be communicated to the individual who reported the alleged violation. Grace
may conduct the investigation internally, led by the Chief Ethics Officer or General
Counsel (or an appropriate designee) or externally, using outside counsel, independent
accountants or a private investigation firm. The investigation may include, to the
extent permitted by law, interviews, document review (including Grace files, files
maintained by employees, employee e-mails, phone logs and other electronic records),
and surveillance during business or non-business hours. Any investigation conducted
using outside counsel, independent accountants or a private investigator must be
approved in advance by the General Counsel or the Chair of the Audit Committee,
and will be reported to the Audit Committee. The Chief Ethics Officer shall coordinate
closely with the General Counsel so that any significant matter is reviewed from
a legal viewpoint by the General Counsel.
Any person who is the subject of a report or Ethics Hotline call shall be notified
of the subject matter involved prior to the completion of the investigation and
be given an opportunity to respond fully to each accusation or complaint reported.
However, the identity of any individual who makes such a report or call shall not
be identified to such person, to the extent consistent with conducting a full and
fair investigation.
The Chief Ethics Officer (and/or other party, where appropriate) shall maintain a
file of all reports and actions taken to address reported allegations. The Chief
Ethics Officer (or other party, where appropriate) shall advise the Audit Committee
at its next meeting of any matters involving accounting, auditing, financial reporting
or internal controls brought to the attention of Grace since the last Audit
Committee meeting.1
Directors, officers, employees, and representatives are expected to report violations of Grace's policies
and procedures. Grace will not permit retaliation of any kind for a report made
in good faith.
Employees are also encouraged to discuss ethical issues with their supervisors or
any of the persons referred to above when in doubt about the best course of action
to follow in a particular situation.
Grace will hold all persons subject to this Policy accountable for their actions
(including failure by any person to report any violation of this Policy that such
person may be aware of), and will take appropriate disciplinary action when necessary
(including termination and seeking criminal prosecution), whether the person involved
is a director, executive or other officer, manager, employee, or representative of Grace. No
waiver shall be granted to an employee or representative of Grace unless such waiver is approved in
advance by the Chief Ethics Officer. No waiver shall be granted to a director, an
executive officer (including the principal executive officer and the principal financial
officer), the principal accounting officer or controller or persons performing similar
functions, unless such waiver is approved by the Board of Directors and disclosed
to the public in accordance with SEC and/or New York Stock Exchange requirements
to the extent applicable.
All officers and managers of Grace are responsible for monitoring and enforcing this
Policy within their respective areas of responsibility. Directors, officers, all
U.S. salaried employees and certain non-U.S. management employees and other representatives
of Grace will be required to execute annually a certificate indicating that they
understand and have complied with this Policy, Policy No. 507 - Conflicts of Interest
- and other Grace policies that cover the principles specified above.
Certificates should be retained for five years. The person submitting the certificate
is advised to retain a copy for his/her records. Consistent with the best interests
of Grace and subject to any applicable requirements of law, those within Grace receiving
certificates and related data will make every effort to treat the same as confidential.
A copy of each certificate containing any comment or qualification should immediately
be furnished to the Chief Ethics Officer.
When a business is acquired, the head of the acquiring SBU (or Grace's corporate
human resources department if no SBU is directly involved) is responsible for promptly
causing all salaried employees and other appropriate representatives in the newly-acquired
business or unit to have access to this Policy and the other policies referred to
herein and for causing certificates to be furnished by those persons. Similarly,
the certificate should be furnished by newly hired persons.
The Chief Ethics Officer and Board of Directors shall review this Policy at least
annually.
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